Maybe we need to break that down a bit and find out the total costs?
How many RO's to work that match? By that I ask, how many volunteers were given the per-diem, lodging, and re-imbursed for a portion of their travel expenses?
Based on 50 RO's (or volunteers)...
If a match ran 4 days, each RO (or volunteer, if you like) gets $100 for their per-diem. $5,000 total, at $25 per person, per day.
If they shared a hotel room (and, just for arguments sake), and that hotel room was $150 a night, out the door, that is an additional $300 per RO (or volunteer). $15,000, for 25 rooms for 4 nights
If 75% of the volunteers got re-imbursed the full amount allowable, based on 50 volunteers, that is roughly $14,320 paid to those volunteers.
So, add all that up, and you have
$5,000 per-diem
$15,000 in hotel rooms
$14,320 in travel re-imbursement.
That is a total of $34,320 for RO expense. A little over 1/6th of the total brought in by the above example.
If the volunteer "gift" is worth $100, then add another $5,000 to that total, bringing it up to $39,320. Still less than 1/5th of the total brought in.
How much does it cost to rent / lease the range for those 4 days?
How much does it cost for the targets used?
How much does it cost for the banquet?
How much of that $200,000 is spent on prizes or plaques for the winners?
What other expenses not listed above are incurred and how much are they?
Not slamming anyone or anything, but these are the questions that need answers before any informed decision can be made on where to cut costs and get the matches back in the black.
What is the total cost vs what is brought in, and what is that total cost derived from?